Funding and Budget
The grant application must be received and approved prior to the date of the program. The applicant should allow at least one month for mini grant processing and approval between the application deadline and the time of the event. For major grants, the applicant should allow at least two months for processing and approval. (Project expenses covered under the grant should not be incurred earlier than one month after the due date for mini grants and two months after the due date for major grants).
The grant applicant must provide at least half of the total project costs, either through cash or in-kind contributions. For major grants of more that $2,000, at least 10% of the match must be cash.
In-kind includes such items as volunteer time, office and meeting space, free publicity, and donation of equipment, facilities or refreshments for an event.
Project directors who plan and develop grant applications as part of their salaried positions should list their contributions as cash cost share. Project directors who are not preparing the grant as part of their salaried positions should list their time as in-kind.
Ordinarily, HN can fund up to 20 percent of the total HN funds requested to support administrative expenses. Some exception may be made in areas of program emphasis. The bulk of funds should be used to pay for humanities scholars and resources, travel and per diem when necessary, publicity to develop an audience and production costs.
Use of HN grant funds for indirect costs (overhead) is not allowed. These expenses should be listed as in-kind cost share.
While HN has no fixed scale, stipends paid to humanities scholars usually amount to $100-$200 for an eight-hour day, with a ceiling of $500.
Except when necessary to the project (for out-of-town speakers), food and lodging costs will not be covered by HN grant funds. No HN funds may be expended for entertainment, social activities or liquor. HN funds may not be used for meals or refreshments for audience participants. These items, however, may be listed as cost share.
HN does not ordinarily pay for media advertising (television and radio).
Grantees may move up to 10 percent of the approved grant budget to some other expense without checking with the HN. Changes to the grant budget greater than 10 percent must be approved in writing by HN.
Fees: Programs supported by HN grants should be open to the public and free of charge or at a nominal fee. If an admission fee is charged it must be used to cover project costs (anticipated revenue must be accounted for in the budget to show the costs it will cover).