Grant Application Requirements
Grant applications MUST be submitted online. Paper applications will not be accepted.
Grant applicants are strongly encouraged to consult with HN staff BEFORE completing an application. Contact:
- Erika Hamilton, Director of Literary Programs, (402) 474-2131 ext. 104 firstname.lastname@example.org
- Kristi Hayek Carley, Program Manager, (402) 474.2131 ext. 108 email@example.com
- Mary Yager, Associate Director, (402)474.2131 at ext. 103 or firstname.lastname@example.org
HN may choose to not fund a grant, fund a grant at a lesser amount, fund only certain aspects of a grant, and/or fund a grant with certain stipulations.
Failure to abide by HN policies may result in your organization being ineligible for HN funding.
Grant Application Requirements
Applicants must disclose all plans to access HN resources:
- Grant applicants must identify all other assistance or resources from Humanities Nebraska (such as the Speakers Bureau) that will support or be part of their project, program or event (whether applied for by their organization or some other organization).
- HN discourages multiple grant applications for a single project/program. Applicants should combine all parts of a project/program into a single grant application.
Funding and Budget
- The grant must be received and approved prior to the date of the program. The applicant should allow at least one month for mini grant processing and approval between the application deadline and the time of the event. For major grants, the applicant should allow at least two months for processing and approval. (Project expenses covered under the grant should not be incurred earlier than one month after the due date for mini grants and two months after the due date for major grants).
- The grant applicant must provide at least half of the total project costs, either through cash or in-kind contributions. For major grants of more that $2,000, at least 10% of the match must be cash.
- In-kind includes such items as volunteer time, office and meeting space, free publicity, and donation of equipment, facilities or refreshments for an event.
- Project directors who plan and develop grant applications as part of their salaried positions should list their contributions as cash cost share. Project directors who are not preparing the grant as part of their salaried positions should list their time as in-kind.
- Ordinarily, the HN can fund up to 20 percent of the total HN funds requested to support administrative expenses. Some exception may be made in areas of program emphasis. The bulk of funds should be used to pay for humanities scholars and resources, travel and per diem when necessary, publicity to develop an audience and production costs.
- Use of HN grant funds for indirect costs (overhead) is not allowed. These expenses should be listed as in-kind cost share.
- While the HN has no fixed scale, stipends paid to humanities scholars usually amount to $100-$200 for an eight-hour day, with a ceiling of $500.
- Except when necessary to the project (for out-of-town speakers), food and lodging costs will not be covered by HN grant funds. No HN funds may be expended for entertainment, social activities or liquor. HN funds may not be used for meals or refreshments for audience participants. These items, however, may be listed as cost share.
- The HN does not ordinarily pay for media advertising (television and radio).
- Grantees may move up to 10 percent of the approved grant budget to some other expense without checking with the HN. Changes to the grant budget greater than 10 percent must be approved in writing by the HN.
Fees: Programs supported by HN grants should be open to the public and free of charge or at a nominal fee. If an admission fee is charged it must be used to cover project costs (anticipated revenue must be accounted for in the budget to show the costs it will cover).
Mileage, Per Diem, and Honorarium Rates
- Necessary travel is allowed at a rate not to exceed 50 cents a mile for privately owned automobiles.
- Maximum per diem (daily allowance for meals and lodging) may not exceed $100 per day per person.
- HN funds cannot contribute to more than $500 per day honorarium (the grantee can pay a higher honorarium if they choose by adding funding from some other source).
- Air travel, where necessary, should be figured at economy rates, including a Saturday night stay-over if that lowers the cost.
- Per diem and mileage rates may change. Applicants are responsible for knowing the current rates. Staff will adjust per diem and mileage totals downward if figured on rates that exceed HN current rates but will not adjust rates upward.
Program or Event Requirements
Promotion and publicity: Grantees are required to coordinate promotion and publicity of programs and events with the HN. Acknowledgement of HN support is required in all publicity. The use of the current HN logo is required on all promotional material.
Admission fees: Programs should be open to the public and free of charge or at a nominal fee. If an admission fee is charged, anticipated revenue must be accounted for in the budget to shows the costs it will cover.
Acknowledgement of HN support: Grantees are required to give proper credit to the HN for its support. This includes printing an acknowledgement of HN support and use of the HN logo on all promotional and program material, making an announcement crediting HN with support at the beginning of any public program or event, display the HN poster at the program, and noting HN support in any interviews with the press.
Evaluation forms: HN will provide the grantee with evaluation forms. The forms should be passed out at the beginning of the program or event and collected at the end. The evaluation forms should be sent to the HN along with the final grant report.
Changes to the budget: Grantees are allowed to move up to 10 percent of the grant budget from one category to another without prior approval. Any budget change greater than 10 percent must be requested in writing and approved by Humanities Nebraska.
Changes to the program: Any substitution of a speaker, scholar, or specialist funded through a HN grant must be requested in writing and approved by the HN.
After the Program
Unused funds: Funds not used for the specific purposes spelled out in the grant application must be returned to Humanities Nebraska within 90 days of the ending of the grant period.
Reporting: Organizations receiving HN grant support are required to submit a final report on their project within three months after the project’s end date. For major grants 10 percent of the grant award will be withheld by the HN until a satisfactory final report has been received.
Retention of Grant Files: HN will keep grant files for 10 years. At a minimum, the grant folder will contain the grant proposal, the signed grant contract, the final project report, and the final fiscal report.
Products/Copyright: While the grantee may copyright products (book, video, CD, etc.) that are produced through the assistance of HN grant funding, at least one copy must be provided to HN with the expressed understanding that said product will be made available to the public through the HN Humanities Resource Center and excerpts from said product may be used in HN publications.
Media and Website/Digital Requirements
Under certain circumstances funding for pre-production aspects of media and Web site/digital projects is available through the mini grant process. Consult with HN staff about this possibility.
HN will send media and Web site/digital grant applications to outside reviewers who have expertise in the area. Each reviewer will assess the technical merits of the project and the capability of the project team to deliver the proposed results. The applicant will receive a copy of each reviewer’s assessment and will be allowed to submit a formal response to the technical review as part of the application process.
Following the technical review, media and Web site/digital grant applications will be included in the major grant process.
Applicants from outside the state of Nebraska must submit a $150 processing fee to subsidize the cost of the technical review process.
Digital products, such as Web sites, DVDs, or CD-ROMs, may be components of a larger project or be projects in their own right. Projects relying heavily or solely on a digital format should have strong humanities content, be based on sound scholarship, and offer users an interactive and engaging experience. These projects could be humanities-based Internet presentations such as online exhibitions that might be interactive and could include open dialogue moderated by humanities scholars. Projects must be humanities-based programs. The HN will not fund organizational Web sites or promotional Web sites or CD/DVDs.